Job Title: Project Manager - Digital Event Pre-Production

Job Type: Contract/Freelance

Supervisor/Manager: Co-Founders

Location: Remote (Ideally based in Australia, but must be available to work flexible hours in US Time zones)

Hours of Work: 40hrs per week - US time zones

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We are seeking an experienced Project Manager to oversee our digital event pre-production projects. The ideal candidate will bring strong organisational skills, technical confidence, and a proven ability to manage remote teams across multiple time zones. You’ll play a key role in coordinating the delivery of complex outdoor event projects, helping ensure our pre-visualisation work is accurate, on time, within budget, and beautifully executed.

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What You'll Do: ​

• Lead the delivery of multiple pre-production projects, ensuring deadlines, scope, and quality benchmarks are met

• Interpret and manage detailed event designs and layouts within Vectorworks

• Coordinate remote teams of drafters, modellers, and design collaborators

• Act as the key point of contact for clients, ensuring clear communication and timely updates

• Collaborate with internal stakeholders to align creative and technical deliverables

• Maintain project timelines, task management, and reporting across multiple software tools

• Monitor and manage project budgets, ensuring cost effectiveness and financial accountability

• Proactively identify risks or blockers and implement creative solutions

• Ensure all deliverables adhere to safety, accessibility, and spatial planning standards

 

What You'll Bring: 

• Proven experience as a Project Manager, ideally within the events, live entertainment, or exhibitions space

• Advanced working knowledge of Vectorworks (certification is a bonus)

• Strong understanding of technical drawings, site layouts, and event infrastructure

• Demonstrated ability to manage remote teams and coordinate global workflows

• Excellent communication, time management, and stakeholder liaison skills

• Familiarity with digital twins, 3D modelling pipelines, and visualisation workflows is highly desirable

• Experience with software tools like Monday.com is a plus

• Ability to work comfortably across US time zones as required is essential

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Desirable Extras:

• Experience with Unreal Engine, Unity, or NVIDIA Omniverse

• Background in event production, scenic design, or creative technology

• Exposure to complementary tools like Revit, Rhino, or SketchUp

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Who We Are: 

We are The Imagination Collaborative, innovators and creators. A collective focused on working with the best of the best to produce unforgettable experiences. Embracing diversity and fostering inclusivity is fundamental to our culture. At The Imagination Collaborative we believe in flexible working conditions, and we trust in your abilities, while also delivering support to facilitate your growth.

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How to Apply:

If you're ready to create epic experiences that break boundaries, we want to hear from you!

Please send the following to opportunities@theimaginationcollaborative.com

• Your resume

• A short cover letter outlining your relevant project management experience

• Your availability and rate expectations

• And why you’d be a great fit for the team.

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